TYS Recruitment is seeking a highly organized and detail-oriented individual to join a well-established yacht management company as a Yacht Management Assistant. Start Date: ASAP Location: West Palm Beach, Florida Salary: TBD Leave: 25 days Additional Benefits: Great additional benefits to be discussed in the interview Visa: US Passport or Green Card Holder The ideal candidate for this position is someone with a yachting background looking to go shore-based or a candidate with a solid administrative background. Responsibilities: Safety and Compliance: Maintain yacht records and ensure proper review, action, and follow-up of reports. Assist in internal ISM, ISPS, & MLC audits and plan external audits with flag administrations and classification societies. Follow up with yachts on audit findings, ensuring completion of corrective actions within agreed timelines. Provide support and training to yacht crew on the use of Management software. Crew Management: Administer crew mail and assist in obtaining necessary crew certifications. Review crew timesheets for compliance with work and rest hour requirements. Manage crew appointments, contracts, and qualifications and assist with payroll and crew travel arrangements. Insurance: Liaise with Yacht Financial Services for insurance quotes and assist with administration of crew insurance claims. Marine Operations: Coordinate port arrangements, berth reservations, and delivery logistics. Assist with fuel and lubricating oil supplies and support the Yacht Manager in preparing monthly management reports. Participate in emergency response efforts when required. Finance Management: Collaborate with the Yacht Management Finance team to monitor expenditures and manage budgets. Provide financial assistance and guidance for addressing yacht-related financial inquiries. Technical Assistance: Liaise with the Technical Manager regarding defect reports and technical matters. Assist with preparation for refits and yard periods as needed. Other Duties: Organize Yacht Managers’ travel plans, including booking flights and accommodation. Handle Yacht Manager expense claims and assist with any additional tasks as requested. Qualifications and Skills Proficiency in MS Office and strong IT skills. Excellent organizational and administrative abilities. Strong numeracy skills and a high level of attention to detail. Ability to work independently and use initiative when necessary. Capable of problem-solving, balancing priorities, and managing time effectively. Strong communication skills, interacting with individuals from diverse cultures and backgrounds. Professional, discreet, and trustworthy, with a good sense of humour.